Reduct Trancription Guidelines


Grammatical Rules

Grammatical correctness is conveyed by word order or other grammatical signals. It is something that should be consistent throughout transcripts.

Common Errors

There are some common mistakes that beginner transcriptionists make which end up changing the entire meaning of the transcripts. These include confusing similar-sounding words, punctuation, informal words, etc. Here are some tips to avoid these errors.

False sentence starts

It's possible for a speaker to start with a question, finish it suddenly, and then begin again with a statement. This kind of unusual break is called a false sentence start. Here are some examples to help you learn how to transcribe content with a false sentence start.

Filler Words and Phrases

Relatively unimportant word, phrase, or sound used to indicate a speech interruption or hesitation is considered filler words.Here are some tips to deal with filler words and phrases while transcribing.

Inaudible Material and Crosstalk

In cases of confusion with the word or if you cannot detect some phrases, transcribing can be hard. Here’s how you can deal with undetectable words and speakers talking over each other.


Numeric transcription has a certain format that creates consistency within all transcription files. The rules for transcribing numbers are mentioned below.

Quotations and Single Inverted Commas

Quotations are also referred to as ‘quote marks’, ‘quotes’, ‘speech marks,' or ‘inverted commas’. For beginner transcriptionists, using quotes can be confusing. Here are some helpful tips to correctly use quotes and single-inverted commas.

Stutters and Repetitions

When there are disruptions or breaks in a flow of speech, it can be hard to know where to start. Here’s how to deal with transcription that has stutters and repetitions.

Format of Transcripts

Transcripts should be of the highest quality, and our goal is to provide maximum accuracy and readability. Here are some general pointers for a neat transcription format.

Foreign Language

Audio that are not in the English language are referred to as foreign languages. And this is how you can transcribe foreign language transcription.

Background Audio and Sounds

Background audio or noise are unwanted audio that can be heard on a tape player or a radio broadcast which can be unnecessary sometimes. These examples will help you when to avoid these audio and when to include them.